Completion of this document and receipt of your deposit, with approval of a Caligo Ventures Travel Planner, will secure your space on a Guided Group Tour, Independent Birding Venture or Relaxing Lodge Stay. By submitting this form you have completed one step in the process; all three are necessary to complete your Registration. Deposits may be paid by check, credit card (call us with details) or by requesting a secure credit card link.

Tour Information

Traveler Information

Traveler 1

Name must match traveler’s passport.

Traveler 2

Name must match traveler’s passport.

Contact Information

Dietary Requirements

Room Options

* Smoking is not allowed during group functions or when traveling in vans. Some hotels we use have a strict no-smoking policy so please inquire. We book all non-smoking rooms, a smoking room must be a specific request, and note specialty hotels may not have any smoking rooms available.

Confirm With Deposit

See Deposit Amount, Schedule, Cancellations and Refunds below for details about this section or call us if you have questions.


Pay deposit via check or credit card. For security, we prefer you phone in credit card details or request a secure link.

Diet & Medical Information

This information will help our guides and lodge staff to assist you in the event of an emergency; it will be kept confidential.


  • Please bring your health insurance information with you on the tour.
  • Carry a written list of your current medications with you.
  • Carry contact details for your physician.

Emergency Contact Information

Additional Health & Dietary Information

Please list any medical conditions, special emotional or health needs or dietary needs/requests that we should be aware of. If you carry emergency medications, inhalers, bee-sting pin, glucose, etc., please note this below.

Naturalist Journeys, LLC, d/b/a Caligo Ventures
Conditions, Responsibilities, & Assumption of Risk


Tour Participant Medical History Acknowledgement: With my signed registration, I understand that Naturalist Journeys, LLC (d/b/a Caligo Ventures) has no liability for my personal medical expenses and further that I have no physical or other limiting factors that would possibly create a hazard to myself or to other participants on the tour and that the above noted responses accurately and fully reflects my personal medical information. I have been advised of the availability of insurance coverage for medical assistance and acknowledge that such insurance is my personal responsibility and my signature above is in evidence of this acknowledgement.

Deposit Amount, Schedule, Cancellations and Refunds

Please make payments by check or money order payable to Caligo Ventures. Please call our office to pay by credit card.

  • A deposit of $300.00/person for group tours or Independent Birding Ventures, or $100 for Asa Wright Lodge Stay is due with this registration and will hold your space. Please be advised that some Independent Birding Ventures outside of Trinidad and Tobago may require additional deposit based on policy of the lodges booked.
  • The balance of payment is due 60 days before the departure date (Trinidad and Tobago, and continental USA departures); 90 days prior to departure (all other destinations unless noted as special terms for cruises or when noted at time of registration).
  • Payment in full is required when booking less than 60 days (90 days) prior to departure as stipulated above.

Cancellation Policy

  • Prior to final payment at 60 days or 90 days according to stipulation stated above, $ 100.00 of this deposit ($25 for Lodge Stay deposit) will be non-refundable, but may be transferred to another program or other dates within one calendar year. NO REFUND will be made for lost nights or services due to flight delay or cancellation
  • Upon final payment at 60 days/90 days, the remaining amount of your deposit, and other tour fees due as outlined in the itinerary, will be refundable only as follows:
    • In full, with cancellation IN WRITING 61 days / 91 days prior to departure, subject to policies of providers requiring payment ahead of 60 days / 90 days based on destination and requirements.
    • Cancellation made 60 to 30 days prior to departure / 90 to 60 days: A charge of 30% of the tour price plus the recoverable balance exceeding this that is not refunded from providers. Depending on the tour, this may be as much as 50% or more of the tour price. Cruises or tours operated with other travel companies may be subject to special terms.
    • Cancellation within 30 days of departure: NO REFUND except as allowed for that portion under the terms and conditions of the air carrier.
    • We strongly recommend purchase of trip insurance. Some destinations, particularly cruises, require medical and evacuation insurance. Most companies require you purchase trip insurance within 10-14 days of registration to cover pre-existing conditions. For non-pre-existing conditions there is no time frame required but we recommend you have in in place by final payment at 90 days. Insurance is based on your age bracket and trip cost, you choose the amount to insure (it does not have to be to the penny of your trip cost, its a bracket). Please contact your insurance provider for questions. Our agency identification number with Allianz is F028775.

Caligo Ventures strongly recommends that you purchase Travel Insurance. We recommend Allianz Travel Insurance.
Click the banner below for more information, or access it later by visiting the Info & Forms page on caligo.com.

Allianz Global Assistance Travel Insurance Protection Products

Participant Responsibility

Though these trips are not strenuous, participants should be in good health and able to handle several hours of walking per day and adjusting to differences in altitude, time changes and other factors relating to a tour.

Naturalist Journeys LLC (d/b/a Caligo Ventures) acts only as agent in obtaining transportation, including any and all forms utilized in the conduct of the tour, and other tour services. Air Carriers are not to be held responsible for any act, omission, or event during the time passengers are not aboard their aircraft. The tickets and coupons in use by such airline, when issued, shall constitute the sole contract between the airline and the tour member or purchase of these tickets. The carriers, Caligo Ventures and their employees and agents shall not be liable or directly, or indirectly held responsible for any injury or death expense, damage, delay, irregularity or other loss, whether in person or property (including with no limitation those resulting from the negligence of the companies, incurred or arising during the period of a tour or in connection with the rendering of any form of transportation or other services furnished with respect to a tour, or the failure to render such services), or in any way related to a tour. Caligo Ventures accepts no responsibility nor assumes liability for any loss, damage, accident, delay, or other irregularity caused by any reason including defect in any vehicle, or through the acts, defaults or bankruptcies of any company or person engaged in conveying the participant or providing transportation to the passenger or in the carrying out of the arrangements of the tour, or for any losses or additional expenses due to delay or changes in air schedules or other services, overbooking or sickness, weather, strikes, war, quarantine, civil disturbance or other causes. All such losses or expenses will have to be borne by the participant. Baggage, cameras, and other personal belongings are at the owner’s risk throughout the tour. Tour participants recognize and accept the fact that the tour is conducted in natural areas where dangerous and venomous wild animals might be encountered over which the agent or its operators have no control or responsibility. Caligo Ventures reserves the right to alter itinerary, eliminate arrangements, or provide similar categories of substitution at no penalty; to cancel the tour prior to departure, with a full refund constituting full settlement to the participant. No refund will be made for any unused portion of the tour or for “no shows.” Caligo Ventures reserves the right to refuse to accept or retain any person as a member of the tour, at any time. In this case, they will be refunded the full deposit or the amount limited to the unused portion of the tour, as the case may be. The signing of the reservation form and/or the acceptance of tour membership and/or of such coupons, exchange orders, receipts, contracts and tickets by the tour member shall be deemed to be consent to all conditions and provisos in this document. NOTE: All field trips and transportation described in the itineraries are conducted by independent operators. On those trips involving boats and vehicles, please be advised that such conveyances may not meet safety standards consistent with those in effect in the United States.

Assumption of Risk

Waiver and Release of Liability

Photo Release and Sharing

Completion of this document and receipt of your deposit, with approval of a Caligo Ventures Travel Planner, will secure your space on a Guided Group Tour, Independent Birding Venture or Relaxing Lodge Stay. By submitting this Form you have completed one step in the process; all three are necessary to complete your Registration.


I have read and accept Naturalist Journeys, LLC, d/b/a Caligo Ventures, Cancellation/Refund policy as stated, and the Assumption of Risk Waiver and Release as stated in the enclosed Conditions and Responsibilities information.
Please type your names into the signature fields below to agree.


Print form to return by mail, scan, or fax to (650) 471-7667.